Privacy Policy

Elgin Sports Hall of Fame (“ESHOF,” “we,” “us,” or “our”)

The Elgin Sports Hall of Fame is committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, and safeguard information when you visit our website, submit forms, or make a donation.

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us through our website contact form.

By using our website, you agree to the terms of this Privacy Policy. If you do not agree, please do not use our site or submit personal information.

Information We Collect

We collect personal information that you voluntarily provide when interacting with our website, including when you submit a contact form, submit a nomination form, or make a donation.

This may include name, email address, phone number, mailing address, nominee information submitted through the nomination form, and any additional information you choose to provide.

We do not require account creation to use the website.

We may also collect limited technical information automatically, such as IP address, browser type, device information, and pages visited. This helps us maintain website security and improve performance.

Contact and Nomination Forms

When you submit a contact or nomination form, we collect the information you provide in order to respond to inquiries, review nominations, communicate about Hall of Fame activities, and manage organizational records.

Nomination submissions may include information about athletes or individuals being nominated. This information is used solely for evaluation and administrative purposes related to Hall of Fame selection activities.

Donations (PayPal)

We may accept donations through third-party payment processors such as PayPal.

When you make a donation, payment information is securely processed by PayPal. We do not store full credit card or banking details on our website.

We may receive donor information such as name, email address, donation amount, and transaction details in order to process donations, issue acknowledgments, and maintain required financial records.

Donation information is used only for nonprofit and administrative purposes.

How We Use Your Information

We use the information we collect to respond to inquiries, process nominations, manage donation records, communicate about Hall of Fame activities, improve website functionality, and maintain security.

We do not sell or rent your personal information.

How We Share Your Information

We only share personal information when necessary to operate our organization, including with website hosting providers, email and communication services, form and database tools, payment processors such as PayPal, analytics providers such as Google Analytics, and legal or regulatory authorities when required.

All third parties only receive the information necessary to perform their services.

Google Analytics

We use Google Analytics to understand how visitors use our website and improve performance.

Google Analytics may collect pages visited, time spent on the site, browser and device type, operating system, referring websites or search terms, and general geographic location based on IP address.

This information is collected in aggregated and anonymized form and does not directly identify individual users.

We use this data to monitor website traffic, improve content and usability, understand visitor engagement, and maintain website security and performance.

Google may set cookies to collect this information. You can learn more at https://policies.google.com/privacy

You may opt out of Google Analytics through browser settings, disabling cookies, or using the Google Analytics opt-out tool.

Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enable core functionality, analyze website traffic, and improve user experience.

Third-party services such as Google Analytics and PayPal may also set cookies when you interact with our site.

You can disable cookies in your browser settings, but some features of the website may not function properly.

Data Retention

We retain personal information only as long as necessary to respond to inquiries, manage nominations, process donations, maintain organizational records, and comply with legal or reporting requirements. When no longer needed, information is securely deleted or anonymized.

Data Security

We use reasonable technical and organizational measures to protect your personal information. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

Children’s Privacy

We do not knowingly collect personal information from children under 18. If we become aware that such information has been submitted, we will delete it promptly.

Your Privacy Rights

You may request access to the personal information we hold about you, request corrections or updates, or request deletion of your personal information. To make a request, please contact us through our website contact form.

California Privacy Rights

If you are a California resident, you have rights under the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA).

You may request the categories of personal information we collect, the sources of that information, the purpose for collecting it, the categories of third parties with whom we share it, access to your personal information, deletion of your personal information subject to legal exceptions, and correction of inaccurate personal information.

We do not sell or share your personal information for cross-context behavioral advertising or marketing purposes.

To exercise your rights, please contact us through our website contact form. We may need to verify your identity before fulfilling your request and will respond within the timeframe required by law.

Contact Us

If you have any questions about this Privacy Policy, please contact us:

Elgin Sports Hall of Fame Foundation
P. O. Box 1133
Elgin, IL 60121